The application procedures are:
- Full track: full assessment of the ethical aspects of the study (advice on WMO obligation can be obtained)
- Fast track: brief assessment of ethical aspects of the study (focus on participant information, informed consent, Personal Data Protection Act) (only possible under certain conditions. See the fast track checklist)
- Amendment: in case of substantial changes to applications previously approved by the cETO (only possible under certain conditions. See the amendment checklist).
In case of internship or master’s thesis studies, students prepare the application, but only the OU researcher bearing primary responsibility (University lecturer (UD), associate professor (UHD) or professor) is authorized to submit a final study proposal (follow the instructions in the online form).
Assessment of studies using secondary data
The ethical assessment by the cETO basically concerns studies involving human participants in which data of participants (or through intermediates who provide data of the participants) still need to be collected. Studies concerning secondary data are therefore not assessed. When a study using secondary data re-uses personal records or data is combined in such a manner that data are re-traceable, than the cETO has to assess the study according to the Personal Data Protection Act.
Preparing the application
Before submitting an application, researchers need to have a cETO online account. The members of the Faculty of Psychology and the Faculty of Educational Sciences already have an account (username = email address). If you do not have an account, then complete the account application form at https://ceto.ou.nl. You will receive an email with personal login details. Before you submit a study proposal, you need to prepare the application. There are several checklists for each application procedure (including references to important information and forms) that you can use.
Checklist Full Track
Checklist Fast Track
To submit a final study proposal, go to https://ceto.ou.nl.
Manual for routing in the online cETO system
See image: Flowchart of the online application procedure
- You must read the data storage procedure and conform to it (see attachment 16 'Important information'). For more information about collecting personal data, see the guidelines of the Personal Data Protection Act (see attachment 1 'Important information').